AI agents and automation for operations teams
The work is piling up. Put agents on the parts that repeat.
Your team is doing too much by hand. Chasing tasks between people, sending the same reminders, prepping the same admin, retyping what one system already knows. Receva builds AI agents that quietly carry that load, so your people spend their hours on the work that actually needs a human.
Where we are, honestly
Receva is founder-led and new. The voice agent is a working demo you can call right now, and we are taking on our first automation clients. That means early clients get Ruan building it with them by hand, and an honest audit before anyone spends a rand on a build.
No borrowed logos, no testimonials we cannot back up. Proof you can check yourself is further down this page.
What we build
Agents for the work that quietly eats your week.
Each one is built to fit how your team already works. You approve every piece before it goes anywhere near a real workflow.
Task handoff across your team
When one person finishes a step, the next should not have to be chased. An agent watches the workflow and hands the task on with the context attached, so nothing stalls in an inbox.
Reminders and follow-ups that never lapse
Renewals, deadlines, payment follow-ups, the check-in everyone means to send. An agent tracks them and nudges the right person at the right time.
Accounting and admin prep
Pulling figures together, chasing missing documents, prepping the repetitive paperwork before a human signs off. The agent does the gathering, your people keep the judgement.
Inbox and enquiry triage
Sorts what comes in, drafts the standard replies, flags the ones that need a person, and routes the rest where they belong.
Ask-the-company knowledge agent
Your policies, processes and history, answerable in plain language, so staff stop interrupting each other to find things.
Wired into what you already run
Outlook, Teams, SharePoint, your accounting and booking systems. If it has an API, the agents work inside the tools your team already opens.
Voice and WhatsApp agents for your customers are part of the toolkit too. Most groups start inside the office, where the workload hurts most, then add the guest-facing channels once the internal wins are proven.
Start here
The AI automation and leakage audit.
Before anyone builds anything, we find where the time and money are actually leaking. Ruan maps how the work really flows through your team, finds the repetitive tasks and the dropped balls, and hands you a clear, ranked plan.
It is a paid piece of work because it is real consulting, and because what it finds is usually worth many times the fee. If the best answer is something your own team can already do in the tools you pay for, the audit says so plainly.
What you walk away with
- A short written report, no jargon. The 5 to 10 highest-value things to automate, ranked by hours and rand saved.
- A build roadmap. What to do first, what it is worth, and what it would cost to build and run.
- An honest "do this yourselves" versus "have us build it" call on every item, including where your existing Copilot or Microsoft 365 licences already cover it.
- No obligation to build with us afterwards. The report is yours either way.
Works with what you have
Already on Microsoft and Copilot? Keep it.
Copilot is excellent for your staff inside Word, Outlook and Teams, and your licences already include internal agents. We do not replace that.
We build the layer it does not cover well: agents wired across your different systems, tuned every week, with one person accountable when something misbehaves. Receva works alongside Microsoft, not against it.
How it works
Three steps. No engineering on your side.
Audit
We map where the work leaks and hand you the ranked report. You see exactly what is worth automating before you commit to anything.
Build
We build the agents, scoped straight from the audit. You approve each one before it touches a real workflow. You only build what pays for itself.
Run
We run and tune them every week. You watch the results, your team does the work that needs a human, and the busywork quietly disappears.
Pricing
Two ways in. Cost always sits next to what it saves.
Start with a fixed-price pack of automations that are already proven and running, or a custom build led by an audit. No number plucked from the air.
Automation pack, ready to go
Most pick thisR3,500 setup
then R750/mo to run and maintain, plus SMS and WhatsApp at cost
The workflows already running live at Col'Cacchio Blouberg, set up for you in days. No audit needed.
- ✓Missed-call recovery SMS
- ✓Booking confirmations and reminders
- ✓Manager escalation alerts
- ✓Daily report to your inbox
Custom build, audit-led
Audit from R4,500
credited to your build, then build and run scoped from it
For bespoke work across your own tools. We map where time and money leak, hand you a ranked plan, and the audit fee comes off your build if you go ahead. You only ever build what pays for itself.
On a Receva Agents plan, or running a group? Core automations are bundled into the Pro and Max agent plans. Groups and multi-company portfolios get a single portfolio rate and one place to see what each is recovering. Early clients get founding-client terms and a proof window. You continue only if it is paying for itself.
Proof
New, and honest about it. Judge it yourself.
Rather than show you a logo you cannot check or a quote you cannot trust, here is proof you can verify in the next two minutes.
Call the voice agent
+27 87 250 3270. A real South African voice on a real line, right now. It is a demo, so order or book freely, nothing reaches a real business.
Try a real build
The Itaga lodge concierge demo. Ask it about a stay and watch it capture the enquiry without ever inventing a rate it does not have.
Meet the builder
Receva is built by an operator who runs a real hospitality business himself, not a sales team. You work with the person building your agents.
FAQ
Questions, answered.
We already use Microsoft Copilot. Why you?
Keep Copilot. It handles your staff inside Word, Outlook and Teams. We build the part it does not cover: agents wired across your different systems, tuned every week, with one person accountable when something misbehaves.
Who owns what you build?
Your data, your documents and your accounts are always yours, and exportable at any time. The agent configurations we build for you are licensed to you for as long as we work together. All in plain language, in writing.
Could our own team run this instead?
If you have the capacity, yes, and the audit tells you honestly where that makes sense. Most teams would rather not take on maintaining AI infrastructure as a second job. That maintenance is the part we own so it does not become anyone else's.
Is our data safe?
POPIA-aware by design, with a processor agreement, a retention schedule you set, and no using your data to train models. We keep stored data in South Africa where the tooling allows.
Are you a big company?
No, and that is the point. Receva is founder-led and hands-on. You work directly with the person building your agents, not a support queue and not an offshore team.
What does it cost?
Every engagement starts with the fixed-fee audit. Anything we build after is quoted against the value the audit finds, so the cost always sits next to what it saves.
Find out what your team could hand off.
Book a 15 minute call. We will talk through where your time is going, and whether an audit is worth it for you. No pitch, no pressure.
Founder-led, built in Cape Town. POPIA-aware. Cross-border safeguards in place; data never sold.