For groups running multiple companies, brands or sites
Your group's repeating admin, automated and run by one accountable developer.
Audit, builds, failure alerts, weekly checks and a monthly report in hours and rand. Everything built in your accounts is yours from day one.
What this is
The same admin repeats across every company in your group. Invoices wait for approval, intake gets typed by hand, documents are chased for weeks, reports are built manually. A junior hire gives you capacity you still have to manage. An agency gives you a rotating team. Neither gives you finished, monitored systems with the management built in.
A Group Automation Partner is a named developer on a fixed monthly agreement who automates the repeating admin inside a multi-company group. The partner audits the group's processes, builds automations on the group's own accounts so the group owns everything from day one, monitors every workflow for failures, and reports the measured impact in hours and rand each month. One accountable builder, client-owned systems, and a hard cap on the number of clients served so agreed response times hold. Receva offers this in South Africa from R9,500 to R22,500 per month.
The Partner Agreement, summarised
Three tiers. The fine print is public.
This summary sits in every proposal. The full Partner Agreement is available in full before signature. No VAT is charged, see the fine print. 6-month initial term, then month to month with 30 days notice.
| Agreement | Partner Core | Partner Plus | Group Partner |
|---|---|---|---|
| Price per month | R9,500 | R14,500 | R22,500 |
| Incident response | Acknowledgment plus ETA by end of next evening | Acknowledgment plus ETA same evening by 21:00 | Acknowledgment within 2 hours inside support windows, first action the same window |
| Monitoring | Failure alerts on all workflows | Alerts plus weekly health check | Alerts, weekly check, fortnightly reconciliation sweep |
| Monthly impact report | Hours, rand, incidents | Plus an exec one-pager | Plus presented live, 30 minutes |
| Build capacity | About 6 hrs/month | About 10 hrs/month, 1 new workflow per quarter | About 16 hrs/month, 1 new workflow per quarter |
| Roadmap | Quarterly call | Quarterly roadmap document | Quarterly roadmap plus annual plan |
| Slots | Limited | Limited | Maximum 1 client at this tier |
What response means
Response is a human acknowledgment with a diagnosis plan and an ETA, and it starts the diagnosis. Alerts land in Receva's inbox and yours the moment a workflow fails, so triage is continuous. Hands-on work happens in the evening and weekend windows written into the agreement, set deliberately around the founder's disclosed day job. What is promised is what is delivered.
Severity levels
P1 is a live workflow down or filing wrong data: hands-on work starts the same evening. P2 is degraded but running: scheduled within 3 business days. P3 is cosmetic: handled inside the monthly build hours. New builds go into build capacity, not the incident queue, and are scoped and capped in writing first.
If Ruan is unavailable
Receva is one builder, and the agreement is honest about it. Everything runs on your accounts, documentation and walkthrough recordings live in your own SharePoint from day one, so continuity is structural, not promised. Planned leave comes with two weeks notice, and monitoring plus alerts stay live throughout.
VAT and exit
No VAT is charged. Receva is not currently VAT registered, so the price you see is the price you pay, with 30 days written notice if that changes. Exit comes with a full handover: your accounts, your documentation, your systems keep running. Either party can terminate immediately on material breach uncured within 14 days.
How starting works
A 30-minute call, an audit, a first build. Then the monthly rhythm.
The audit, R8,500
We map 3 to 5 processes across your companies and rank them by rand leaked per year. The audit report includes a fixed quote for your first build, and the R8,500 comes off that quote in full.
The first build, fixed price
First builds run R15,000 to R45,000, quoted in the audit report before you commit to anything monthly. Built on your own Microsoft tenant and accounts. You own it from day one.
Broken by us before you see it
Every build is tested with 20 to 30 failure runs, delivered with a recorded walkthrough and a live handover call where your team drives. Documentation lives in your own SharePoint.
The monthly agreement
Once the first build is live, the partner agreement starts. Failure alerts on everything, build hours every month, and an impact report in hours and rand. 30-day fix window, 60 for founding clients.
Proof, not promises
Ruan does this all day, every day. Not a side experiment.
By day Ruan Grobler builds the AI and automation systems at True Group, an investment group spanning property, agriculture and food production. The systems he built there read a broker's email and file the deal with its attachments in under a minute, classify and file branch scans automatically, turn meeting transcripts into signed-off records, and include five dormant HR compliance flows he brought back into service. Every build is logged in an impact tracker, with estimates labeled until measured against real volumes.
Under 1 minute
from broker email to filed deal with attachments, live since July
5 systems
put into production in a single month, each with failure alerts wired
5 dead flows
inherited from a departed developer, revived and monitored
What we build
Agents for the work that quietly eats your week.
Each one is built to fit how your team already works. You approve every piece before it goes anywhere near a real workflow.
Task handoff across your team
When one person finishes a step, the next should not have to be chased. An agent watches the workflow and hands the task on with the context attached, so nothing stalls in an inbox.
Reminders and follow-ups that never lapse
Renewals, deadlines, payment follow-ups, the check-in everyone means to send. An agent tracks them and nudges the right person at the right time.
Accounting and admin prep
Pulling figures together, chasing missing documents, prepping the repetitive paperwork before a human signs off. The agent does the gathering, your people keep the judgement.
Inbox and enquiry triage
Sorts what comes in, drafts the standard replies, flags the ones that need a person, and routes the rest where they belong.
Ask-the-company knowledge agent
Your policies, processes and history, answerable in plain language, so staff stop interrupting each other to find things.
Wired into what you already run
Outlook, Teams, SharePoint, your accounting and booking systems. If it has an API, the agents work inside the tools your team already opens.
Voice and WhatsApp agents for your customers are part of the toolkit too. Most groups start inside the office, where the workload hurts most, then add the guest-facing channels once the internal wins are proven.
Start here
The AI automation and leakage audit.
Before anyone builds anything, we find where the time and money are actually leaking. Ruan maps how the work really flows through your team, finds the repetitive tasks and the dropped balls, and hands you a clear, ranked plan.
It is a paid piece of work because it is real consulting, and because what it finds is usually worth many times the fee. If the best answer is something your own team can already do in the tools you pay for, the audit says so plainly.
What you walk away with
- A short written report, no jargon. The 5 to 10 highest-value things to automate, ranked by hours and rand saved.
- A build roadmap. What to do first, what it is worth, and what it would cost to build and run.
- An honest "do this yourselves" versus "have us build it" call on every item, including where your existing Copilot or Microsoft 365 licences already cover it.
- No obligation to build with us afterwards. The report is yours either way.
Works with what you have
Already on Microsoft and Copilot? Keep it.
Copilot is excellent for your staff inside Word, Outlook and Teams, and your licences already include internal agents. We do not replace that.
We build the layer it does not cover well: agents wired across your different systems, tuned every week, with one person accountable when something misbehaves. Receva works alongside Microsoft, not against it.
How it works
Three steps. No engineering on your side.
Audit
We map where the work leaks and hand you the ranked report. You see exactly what is worth automating before you commit to anything.
Build
We build the agents, scoped straight from the audit. You approve each one before it touches a real workflow. You only build what pays for itself.
Run
We run and tune them every week. You watch the results, your team does the work that needs a human, and the busywork quietly disappears.
Pricing
One way in. Cost always sits next to what it saves.
Every partner engagement starts with the audit, so every build is ranked by what it pays back. No number plucked from the air.
Custom workflow build, audit-led
Audit R8,500
credited in full against your first build or first partner month, signed within 60 days
For finance, property and professional-services teams. We map 3 to 5 processes, hand you a ranked plan with a rand-per-year saving estimate per process, and the audit fee comes off your build. You only ever build what pays for itself.
- ✓Builds run R15,000 to R45,000 per production workflow, quoted in the audit: invoice approvals, email-intake pipelines, document intake and checking, HR flows
- ✓Built on the Microsoft 365 and Power Platform stack you already pay for, or n8n
- ✓Testing, documentation, handover and a 30-day fix window included
- ✓Ongoing monitoring, fixes and new builds via the partner tiers above, from R9,500/mo
On a Receva Agents plan, or running a group? Core automations are bundled into the Pro and Max agent plans. Groups and multi-company portfolios get a single portfolio rate and one place to see what each is recovering. Early clients get founding-client terms and a proof window. You continue only if it is paying for itself.
Proof
New, and honest about it. Judge it yourself.
Rather than show you a logo you cannot check or a quote you cannot trust, here is proof you can verify in the next two minutes.
Call the voice agent
+27 87 250 3270. A real South African voice on a real line, right now. It is a demo, so order or book freely, nothing reaches a real business.
Try a real build
The Itaga lodge concierge demo. Ask it about a stay and watch it capture the enquiry without ever inventing a rate it does not have.
Meet the builder
Receva is built by an operator who ran a real hospitality business himself and now automates an investment group by day, not a sales team. You work with the person building your agents.
FAQ
Questions, answered.
We already use Microsoft Copilot. Why you?
Keep Copilot. It handles your staff inside Word, Outlook and Teams. We build the part it does not cover: agents wired across your different systems, tuned every week, with one person accountable when something misbehaves.
Who owns what you build?
Your data, your documents and your accounts are always yours, and exportable at any time. Everything built inside your own tenant and accounts is your property outright once paid for. Only Receva-hosted receptionist products are licensed for the duration of that subscription. All in plain language, in writing.
Could our own team run this instead?
If you have the capacity, yes, and the audit tells you honestly where that makes sense. Most teams would rather not take on maintaining AI infrastructure as a second job. That maintenance is the part we own so it does not become anyone else's.
Is our data safe?
POPIA-aware by design, with an operator agreement, a retention schedule you set, and no using your data to train models. Some vetted sub-processors run outside South Africa under POPIA cross-border safeguards, and every one is disclosed in writing.
Are you a big company?
No, and that is the point. Receva is founder-led and hands-on. You work directly with the person building your agents, not a support queue and not an offshore team.
What does it cost?
Every engagement starts with the fixed-fee audit. Anything we build after is quoted against the value the audit finds, so the cost always sits next to what it saves.
Ruan Grobler
Founder, Receva. Cape Town.
One builder, two partner clients maximum, and both slots are currently open. That cap is why the response windows in the agreement hold. Founding clients lock their tier price for 12 months and get a 60-day fix window instead of 30.
Your name never appears in Receva material without written consent. POPIA-aware by design: your data stays yours, is never sold, and every sub-processor is disclosed on the privacy page.
Find out what your group could hand off.
Book a 30 minute call. We will talk through where the admin repeats across your companies, and whether the audit is worth it for you. No pitch, no pressure.
Founder-led, built in Cape Town. POPIA-aware. Cross-border safeguards in place; data never sold.